RuckHQ — the operating system for your rugby club

The handover problem

The club runs on volunteers. The admin shouldn’t run on them too.

Every officer handover, the same story: a dues spreadsheet nobody trusts, waivers in four places, and RSVPs shouted into a group chat. RuckHQ replaces the pile with one system the whole board can see.

Dues

Dues that add themselves up

A real per-member ledger, kept by season. Balances are computed from actual payments, so the treasurer’s report can never contradict itself, and “who still owes?” is one glance, not an evening.

Per-member history the whole board can see
Waivers and payment plans as first-class states
One-click export for the treasurer

Treasurer / Dues

Dues · Fall halfAuto-computed

Collected this halfFall

Player APaid in full

PendingPaid

Player BOne half open

Owes $125

Rookie CBoard-voted waiver

Waived

RSVPs

RSVPs people actually answer

One club calendar with RSVP tracking and reminder emails smart enough to tell a Tuesday practice from a five-day tournament. Coaches see who’s in before they plan the session.

Availability at a glance, by squad
Reminders that respect members’ inboxes
Syncs with the calendar apps members already use

Club / Schedule

This weekRSVPs open

Tuesday practice6:30–8:00 pm · Field 5

ABCDEF23in

Saturday match · homeKickoff 1:00 pm

Reminder sent

Waivers

Waivers signed, filed, findable

New members sign with a drawn signature during signup; the PDF is generated, emailed, and filed automatically. Guests get a lightweight waiver-first flow, and convert to members later without retyping a thing.

QR signup doors for open days and recruit nights
Approval queue so the board stays in control
Every signature on file when it matters

Membership / Waivers

Membership waiverSigning…PDF filed ✓

Signature

Emailed to memberOn file for the board

Beyond the try line

And the rest of the job, too

Comms that reach the roster

Announcements and reminders to exactly the members they concern, with per-member preferences, not another chat nobody reads.

A memory for the board

Minutes, governance handbook, reports, and inquiry queues, so the club’s knowledge survives every officer transition.

Membership that runs itself

Self-serve signup, roles, rookie onboarding, and member ID cards. No more chasing forms across three inboxes.

Works beside your union’s registration system.Your governing body decides where players register. RuckHQ handles everything those portals don’t: the day-to-day running of the club itself.

Pricing

One flat price, by club size

Pay once a year, or month by month for a little more. The price goes by how many members you have, with no fee per player.

Up to 100 members

$480a year

or $49 a month

Founding club price

$240 a year or $24.50 a month for your first 2 years

Up to 300 members

$900a year

or $89 a month

Founding club price

$450 a year or $44.50 a month for your first 2 years

Price held for 2 yearsThe price you join at stays the same for your first 2 years.

30-day free trialGet in touch to start your 30 days. We set your club up, and you pay nothing until the trial ends.

The first 3 clubs get half off for 2 years.We call them founding clubs. Join as one of the first 3 and you pay half price, yearly or monthly, for your first 2 years.

A member is anyone active this season: the players and coaches on your club’s list. Alumni, supporters and people still signing up don’t count.

We send your club an invoice the treasurer can pay. To get started, get in touch.

More than 300 members? Tell us about your club and we’ll talk.

Early access

Interested for your club?

We’re onboarding a small group of clubs. Tell us how yours runs today and we’ll show you what it looks like on RuckHQ.