Run your whole club
from one place.
Membership, dues, RSVPs, waivers, and comms — without the spreadsheet, the three group chats, and the shared drive only one volunteer understands.
The club runs on volunteers. The admin shouldn't run on them too.
Every officer handover, the same story: a dues spreadsheet nobody trusts, waivers in four places, and RSVPs shouted into a group chat. RuckHQ replaces the pile with one system the whole board can see.
💵 Dues that add themselves up
A real per-member ledger, kept by season. Balances are computed from actual payments — so the treasurer's report can never contradict itself, and "who still owes?" is one glance, not an evening.
- Per-member history the whole board can see
- Waivers and payment plans as first-class states
- One-click export for the treasurer
📅 RSVPs people actually answer
One club calendar with RSVP tracking and reminder emails smart enough to tell a Tuesday practice from a five-day tournament. Coaches see who's in before they plan the session.
- Availability at a glance, by squad
- Reminders that respect members' inboxes
- Syncs with the calendar apps members already use
✍️ Waivers signed, filed, findable
New members sign with a drawn signature during signup; the PDF is generated, emailed, and filed automatically. Guests get a lightweight waiver-first flow — and convert to members later without retyping a thing.
- QR signup doors for open days and recruit nights
- Approval queue so the board stays in control
- Every signature on file when it matters
And the rest of the job, too
Comms that reach the roster
Announcements and reminders to exactly the members they concern, with per-member preferences — not another chat nobody reads.
A memory for the board
Minutes, governance handbook, reports, and inquiry queues — so the club's knowledge survives every officer transition.
Membership that runs itself
Self-serve signup, roles, rookie onboarding, and member ID cards. No more chasing forms across three inboxes.
Interested for your club?
We're onboarding a small group of clubs. Tell us how yours runs today and we'll show you what it looks like on RuckHQ.